Backup Solutions for Portrait and Wedding Photography Businesses
If you've been running a photography business for a while, you already know this: It's only a matter of time until one of your past clients reaches out to you because they lost their photos.
They either didn't make a proper backup, or they simply forgot where they download them. "My computer crashed" is the most common excuse.. but it's just one of many.
The first way to prevent a problem in a situation like this is to state on your contract that you're not responsible for keeping a copy or backup of their images after a certain amount of time.
Personally, I'd absolutely guarantee a copy for 12 months. After that, I’ll do my best… but I can’t promise that I’ll have the pictures I took for you on 2013.
Luckily for us, these days there are several services that allow you to keep a cheap backup of your photos in the cloud. Not just the Jpegs, but also the RAW files, at very affordable rates.
BEST ONLINE BACKUP SERVICES FOR PORTRAIT AND WEDDING PHOTOGRAPHERS
Backblaze is the gold standard when backing up your entire photo collection.
It allows you to upload RAW files and it gives you unlimited (yes, unlimited) file storage for $60 USD per year. It’s cheap and it works.
Carbonite is just a little bit more expensive at $72 per year for their most affordable package and it offers unlimited cloud storage as well.
Their app runs in the background and uploads your whole image catalog to their system.
Crashplan starts at $10 USD /mo per computer, and it’s another option to consider.
It is designed for small businesses so maybe some of their features like private encryption are a good fit for your needs.
You can choose any of these or other alternatives and you'll be absolutely fine. This is one of the aspects of your business that should be very straightforward: You need a backup. If you have one -or more-, you're good.
Make sure that you don't ruin a relationship with one of your clients because you didn't store their photos safely.
If online subscriptions are not your business model of choice, you could also opt for NAS systems like Synology or QNAP. Those are a lot harder to setup, but you'd have a physical backup instead of an online one.